• Data Collection & Release Procedures


    Request for the collection or release of data in the Providence Public School District (PPSD) shall be submitted to and reviewed by the Office of Research, Planning and Accountability (RPA) according to the timeline outlined below.  A review committee consisting of RPA staff will determine whether the request is approved or not.  Other members of PPSD may also be contacted for their input. Any request must adhere to PPSD policies, guidelines and other ethical and legal standards. 


    Use the links below to progress through the application process.  These steps are for any external or internal requester.  Each principal and department shall ensure that all PPSD employees and staff or school officials are aware of the requirements about gathering data outside of typical instructional or school-wide practices. 


    Application Timeline 


    Application requests are due every month by the 1st Monday of the month. See the schedule below for exact dates. 


    All required documents should be submitted by close of business according to the deadlines outlined below. Depending on the complexity of the request it may take up to 60 days from the application review date to fulfill the data release request or for you to receive approval for your data collection proposal. Please plan accordingly. *Application review dates are subject to change.


    Application Due Dates

    Application Review Date*

    November 2, 2020

    November 18, 2020

    January 4, 2021

    January 20, 2021

    February 1, 2021

    February 17, 2021

    March 1, 2021

    March 17, 2021

    April 5, 2021

    April 21, 2021

    May 3, 2021

    May 19, 2021

    June 7, 2021

    June 23, 2021

    IMPORTANT UPDATE: All new data collection (remote and in-person) and release requests related to student- or employee-level data are on-hold due to COVID-19 closures. We kindly request you refrain from submitting applications until further notice. If you have any questions regarding this notice you may email ResearchData@ppsd.org.


    Application Steps


    Step 1: Review Administrative Guidelines & Data Confidentiality  

    Step 2: Complete Data Collection and Release Application

    Step 3: Application Decisions 

    Step 4: Post-approval Steps