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Facilities Office

The Facilities Management Department is responsible for providing clean, safe school buildings in which students can learn. Our footprint consists of 38 buildings located throughout the City of Providence.

Facility Rental

Providence Public Schools believes that the school facilities of this district should be made available for recreation programs and educational and civic events sponsored by nonprofit organizations provided that they do not interfere with the educational programs of the schools. Applications for the use of School facilities must be prepared for any activity that is not a part of the regular school program and takes place at a school building/facility. 

To begin, please complete the appropriate application below. Please note:

  • The requestor must complete all fields of the application and present it to the appropriate school principal’s office. You can find a list of schools and contact numbers, here. Any field of the application left incomplete will result in automatic return of request. At no time are minors allowed to rent school facilities. An adult of said group or organization must complete request application.
  • School principal shall approve the scheduling of events in schools and recommend the number of personnel (i.e. custodians) needed for the event. The support services administrator shall act as the agent of the Superintendent, and will be responsible for reviewing all applications, determining costs for staff, and approve or disapprove the application. The support services administrator reserves the right to disapprove any application due to prior record of misuse, outstanding balances owed to the Providence School Department for prior events, or actions that do not conform to Providence School Department Policies.
  • No application is a contract until the support services administrator signs the application.
  • Facility Rental Applications:

District WIDE Building Use Form

Hope High School Building Use Form

PCTA Building Use Form

 

Work Order Requests

At each school site, designated staff have access to this program and are able to submit work requests for their building(s), as well as check the status of their requests, online. Using the form is critical to ensure accurate data is readily available and to ensure the requests are being addressed in an efficient/timely manner. The work order system helps the district hold us accountable and address any concerns that may surface.

If the Principal or a designated staff need access to the ABM Work Order System, please follow the steps below:

  1. Send an email request to ABM @Providence Customer Service (cc Tracy McCauley). Email should include:
    1.  First and Last name
    2. Email address
    3. Phone number
    4. School location/Name
  2. ABM will submit request to Vytal Team
  3. Vytal team will send requestor an email with instructions and a link active for 24hrs only
  4. Once Access is activated – work orders are submitted from the “Let’s Talk” platform
    1. Scroll down to the “Choose a Topic” section
    2. Click “ABM Work Order Portal (Maintenance Requests)