Finance & Operations

The Department of Finance and Operations provides schools and central administration with goods and services, vendor payments, payroll and other vital services.

Budget Office: This office is responsible for all school and central office local budgets, throughout the district.  All requisitions for any service or purchase, requested through local funding sources, must be sent to the Budget Office as the first step in setting up the process for the delivery of goods and services.

Grant Oversight: This office is responsible for all non-local funds received by the District and/or any of its departments.  Any grants that are written must be done in conjunction with this office.  All requisitions from non-local funds for goods and services and contracts for consultants must be approved by Grant Oversight prior to any non-local purchase.

Controller’s Office: This office is responsible for the recording, accounting, controlling and reporting of all financial transactions that occur in the district.  The office is responsible for the processing of all payments to vendors, whether through local or non-local funding sources, including non-public, for the completed delivery of goods and services.  Furthermore, this office oversees the functions of the Payroll Office, Retiree Benefits, Accounts Receivable and the Enterprise Accounting Information System.

Payroll Office: This office is responsible for the receipt of payroll sheets from schools and central offices throughout the district, and for the processing and issuing of weekly and biweekly payroll checks for all employees.  Also, this office oversees employee benefits for both active employees as well as retirees.

Purchasing Office: This office processes all approved requisitions, received from either the Budget Office or Grant Oversight, for the issuance of a purchase order.  The purchase order confirms the actual purchase of goods and services from the vendor.  No service can be performed, or goods ordered, without a signed purchase order.  For requisitions exceeding a cost of $5,000, this office coordinates all correspondence for the Board of Contract and Supply bidding process.

Support Services: This office coordinates various services provided throughout the district.  These services are: phone systems, security guards and security alarm systems, mail room and delivery activities, reporting of theft and vandalism, student insurance programs, and follow-up to requests for use of buildings.  This office is also responsible for the management of the fixed asset system for the district.